Invoice Processing Automation
We build AI agents that read invoices from your inbox, extract the data, match it to purchase orders, post entries to your ERP and send exceptions to your team. Accounts payable automation that follows your rules and keeps a person in charge of payments.
Why it matters
Invoices arrive as PDFs, scans and emails, in every layout. Someone reads each one, types it into the ERP, checks it against the purchase order and chases approvals. It is slow, and mistakes are easy to make.
An AI agent does the reading, typing and matching for you. It understands invoices in any layout, flags anything that doesn't match, and prepares the entry for approval. Your finance team reviews exceptions instead of typing every line.
What's included
The agent reads PDF, scanned and emailed invoices in any layout and extracts the supplier, invoice number, dates, line items, amounts and tax.
Each invoice is matched against the purchase order and goods receipt. Price, quantity and tax mismatches are flagged with a clear reason.
Matched invoices are prepared as entries in your ERP and routed to the right approver. Nothing is paid without a person's approval.
How many invoices does your team type in each month?
Send us a few sample invoices, and we'll show you what the agent extracts.
Beyond invoices
Receipts read and checked against your expense policy.
Polite reminders sent to customers with overdue invoices.
Overdue accounts followed up, and replies logged for your team.
Bank and ledger entries matched, with differences listed for review.
Supplier statements compared with your records.
Weekly payables and receivables summaries written for you.
Want to test it on your own invoices?
Most projects start with a 2-week pilot on one supplier group.
How we work
We look at your invoices, your ERP and your approval rules.
Real invoices from one supplier group processed end to end.
We connect your inbox and ERP, and add matching rules and approvals.
We go live, review exceptions with your team and keep improving it.
Start with a 2-week pilot
Your real invoices processed end to end, before you commit to more.
Tools
Invoice processing automation means software reads incoming invoices, extracts the data, checks it against purchase orders and prepares the ERP entry, so your finance team only reviews exceptions and approvals.
OCR turns an image into text but doesn't understand it, so it needs a template for every layout. AI extraction understands what each field means, so it works on invoices it has never seen before.
We connect to SAP, Odoo, Dynamics, Zoho and custom ERPs through their APIs or databases.
No. The agent prepares entries and flags mismatches, and a person on your team approves every payment.
Invoice processing is the biggest part of accounts payable automation. We can also automate approvals, vendor statement checks and payment reminders around it.
Invoice automation connected to your inbox and ERP usually takes 6 to 10 weeks. We often start with a 2-week pilot on one supplier group.
Get in touch
Share what you'd like to build or automate. We'll reply by email to set up a free consultation.
Let's talk
We help you navigate Enterprise AI, from first use case to production.
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