Recruitment & Onboarding Automation with AI | IoTree Minds

Recruitment and HR Automation

Recruitment automation that keeps hiring moving

We build AI agents that screen resumes against your criteria, schedule interviews, keep candidates updated, run employee onboarding and answer HR questions. Your recruiters and HR team spend their time with people, not paperwork.

Why it matters

Good candidates don't wait long

A single job post can bring hundreds of applications. Reading them, scheduling interviews and keeping everyone updated takes days, and good candidates accept other offers in the meantime.

An AI recruiting agent does the first screen in minutes, explains why each candidate fits or doesn't, books interviews and keeps candidates informed. Your recruiters make the decisions, faster.

What's included

What our HR agents do

01

Resume screening

The agent reads every resume, checks it against your must-haves and nice-to-haves, and gives your recruiter a ranked shortlist with the reason for each decision.

  • Your criteria, not generic keywords
  • Ranked shortlist with reasons
  • A person makes every decision
02

Interview scheduling and candidate updates

Interviews booked around everyone's calendars, reminders sent, and candidates kept updated at every stage, so no one is left waiting.

  • Interviews booked automatically
  • Reminders for candidates and panels
  • Status updates at every stage
03

Employee onboarding automation

Documents collected and checked, accounts and equipment requested, and first-week steps sent to the new hire and their manager.

  • Documents collected and checked
  • Accounts and equipment requested
  • First-week plan sent
04

HR questions answered

An HR assistant that answers questions about leave, benefits and policies from your HR documents, any time, and sends anything personal to HR.

  • Answers from your HR policies
  • Leave and benefits questions
  • Sensitive questions sent to HR

Is hiring slowing down because of admin?

Tell us how hiring works today, and we'll show you which steps an agent can take over.

Book a free AI consultation

Where it helps

HR work you can hand to an AI agent

High-volume hiring

Hundreds of applications screened in minutes, not days.

Campus and graduate hiring

Large applicant pools shortlisted and scheduled for assessments.

Candidate questions

Questions about the role and the process answered straight away.

Offer and joining paperwork

Documents gathered and checked before day one.

Policy questions

Leave, travel and benefits questions answered from your handbook.

Exit and offboarding

Access removed and handover steps tracked when someone leaves.

Want to test it on a real role?

Most projects start with a 2-week pilot on one open role or one process.

Ask about a pilot

How we work

From first conversation to production

  1. 1

    Discovery call

    We learn how you hire and onboard, and which systems you use.

  2. 2

    2-week pilot

    A working agent on one open role or one process, tested on real data.

  3. 3

    Build

    We connect your ATS, HR system and calendars, and add review steps.

  4. 4

    Launch and improve

    We go live, review results with your team and keep improving it.

Start with a 2-week pilot

A working HR agent on a real role, before you commit to more.

Book a free AI consultation

Tools

Tools and models we build HR automation with

Language models
  • OpenAI GPT
  • Anthropic Claude
  • Google Gemini
  • Open-source models such as Llama
Agent frameworks
  • LangChain
  • LangGraph
Workflow automation
  • n8n
Knowledge and RAG
  • Vector databases such as Pinecone and pgvector
Voice
  • LLM-based speech-to-text and text-to-speech
Connections
  • REST APIs
  • Webhooks
  • MCP (Model Context Protocol)

FAQ

Questions about Recruitment and HR Automation

Ask us something else
What is recruitment automation?

Recruitment automation means software takes over repetitive hiring tasks: screening resumes, scheduling interviews and keeping candidates updated. Your recruiters focus on interviews and decisions.

Does the AI decide who gets hired?

No. The agent screens against the criteria you set and explains its reasons, and your recruiters and hiring managers make every decision.

How do you keep screening fair?

The agent only uses the job criteria you define, explains every decision, and is tested for consistency before launch. People review every shortlist.

Is this different from resume screening software?

Resume screening software is a ready-made product. We build an agent around your criteria and process, connected to your ATS and HR systems, and it can also schedule interviews and run onboarding.

Which HR systems does it work with?

We connect to applicant tracking systems, HR systems, calendars and email through their APIs.

How long does it take?

An agent for one process, like screening or onboarding, usually takes 2 to 4 weeks. We often start with a 2-week pilot on one open role.

Get in touch

Tell us your requirements

Share what you'd like to build or automate. We'll reply by email to set up a free consultation.

  • Free consultation, no commitment
  • Talk to the people who will build it
  • Your details stay with us